Electronic Data Interchange

Electronic data interchange (EDI) is commonly defined as the computer-to-computer exchange of routine business documents between trading partners in standard data formats. Many businesses choose EDI as a fast, inexpensive and safe method of sending purchase orders, invoices, shipping notices, and other frequently used business documents.

EDI is quite different from sending electronic mail messages or sharing files through a network, a modem, or a bulletin board. The straight transfer of files requires both the sender and receiver referred to as (trading partners) agree on the format of the document. When you use EDI, it is not necessary for you and your trading partner to have identical document processing systems. When your trading partner sends a document, the EDI translation software converts the proprietary format into an agreed upon standard. When you receive the document, your EDI translation software automatically changes the standard format into the proprietary format of your document processing software.

The Merchant Suite for Sage 300 ERP is a full featured EDI solution optimized for Sage 300 ERP. Direct integration is achieved through the Sage 300 API via the Order Entry module and ensures that all the EDI order detail in an incoming purchase order or 850 is posted with a single mouse click to the Sage 300 ERP MS-SQL database. It is this coordinated inter-relationship between the EDI software and the ERP software that is fully responsible for speeding up processing whiles reducing compliance risks.

The EDI Merchant software can be configured to provide various warnings including notice of any inconsistencies related to the item set up, item price, product qualifiers, ship to and mark for information, among others, before the order detail is posted to Sage 300 ERP. This unique feature is extremely helpful in simplifying otherwise complex business decisions. In effect, you can eliminate order entry errors, the labor intensive and repetitive functions in the order management and fulfillment process and say good bye to tedious and costly activities associated with the manual re-keying of orders.

Keeping your business process and order processing simple and error free continues with Edisoft’s ‘plug in’ ASN module named Visual ASN. It extends order visibility to the warehouse where you create and manage all your shipments with instant access Keeping your business process and order processing simple and error free continues with Edisoft’s ‘plug in’ ASN module named Visual ASN. It extends order visibility to the warehouse where you create and manage all your shipments with instant access to orders and invoices. It is easy to use, navigates with a ‘drag and drop’ interface while automating the picking and packing of goods to speed up the creation of the ASN 856. This process also speeds up the printing of GS1 carton labels, pallet labels and “drop shipment” packing slips with a series of simple mouse clicks. The combination of these tools and simplified process development is uniquely successful at driving down administrative costs and significantly improving productivity. Visual ASN also captures complete shipment details for accurate ASN creation and updates Sage 300 ERP with actual quantities shipped, ensuring accurate and automated invoicing.

Edisoft’s Visual ASN will fulfill all your Sage 300 ERP orders whether they were posted by EDI Merchant from an EDI trading partner or scanned with a wireless device by a salesperson stocking shelves at the retail level. This unique and flexible configuration is based on customer profile and ship to location making it the perfect application to drive down order costs, improve productivity and allow new ways to do business and expand your customer base.

Visual ASN also includes a connector to TMS applications such as Starship and LinXship, eliminating the costly and time consuming effort of re-keying shipping data such as carrier information, tracking numbers and freight amounts streamlining the shipping process.